For purchases below $300 (Up to $299.99). Ensure that approval is obtained before purchase. Submit the completed form alongside the Student Claim Form or an Invoice.
For purchases $300.00 and above, get three quotations and fill them in the Purchase Award Form. Ensure that the quotations are comparable with the same items. Seek approval from the treasurer and the President/Vice President before the purchase.
For purchases costing $1000.00 and above, approval is needed from OSL as well.
Submit the completed form alongside the Student Claim Form or an Invoice.
Ensure that the invoice contains the words “Invoice” and “Invoice Number” and is billed to “Singapore University of Technology and Design”. Supplier must accept 30-day payment terms as well.
Record the following details on the invoice:
Submit the invoice alongside the purchase award form/request form to OSL promptly within 3 days.
Ensure receipts are obtained after payment.
Record the reference number on the first page of the form.
Have all the original receipts pasted on A4 paper. Submit receipts alongside this form and purchase award form/request form to OSL within 1 month from date of purchase.
If additional space is needed, download the annex and fill up the additional information in there.
Format for Invoices: IVFYY-XXX-VVVV
Format for Student Claim Forms: SCFYY-XXX-VVVV
Approval needs to be sought from OSL to collect fees from students.
Receipts need to be given to students from the official SUTD receipt book when they pay.
Submit the proceeds from the event, the Income Deposit Form, and carbon copies of the receipts to the Student Finance Services Counter at One Stop Center within 3 working days of the transaction.